Executive Assistant

Company: Beacon Hill Staffing Group
Location: Cambridge
Posted on: February 5, 2025

Job Description:

Our client, a prominent university located in Boston, MA is seeking a Temporary Executive Assistant from February to August to join their team. This role is paying $36.50/hour on the contract side. Qualified candidates should apply today for immediate consideration.

Please double check you have the right level of experience and qualifications by reading the full overview of this opportunity below.

75% Administrative Support
Responds to inquiries requiring an in-depth understanding of the mission of Resource Development, fundraising operations, and business-related protocol. Uses information from multiple sources to effectively resolve issues.
Manages calendar, scheduling, travel, and complex itinerary preparation. Reviews calendar on a daily basis to ensure proper meeting preparation and schedule flow for executive, donor, and prospect meetings. Tracks and manages the daily to-do list, ensures preparedness for meetings and that time-sensitive tasks are completed, and reviews pending documents.
Answers telephone and screens calls; provides information to callers. Telephone contact may be complicated, requiring setting priorities and effectively determining needs of major donors, alumni, senior level management, and high-level internal and external constituents.
Prepare expense-related forms, such as requisitions, vouchers, and requests for payment. Also prepares expense reimbursements for MIT procurement card purchases according to Institute time frames and guidelines. Will have limited signatory authority. Keeps records of budgetary and purchasing transactions.
Identifies methods and projects to improve department operations and develops and implements action plans to address complex problems.
Other duties as assigned.


25% Project management
Composes drafts, edits, and proofreads memoranda, correspondence, and reports from rough draft. Makes editorial changes in materials, including limited rewriting and independent checking for accuracy of content by referencing to a variety of sources. Creates mail merges, proofreads/edit materials, and packages, processes, and mails high-level donor correspondence.
Routinely interacts with top donors, volunteers, alumni, and faculty. Coordinates donor and prospect logistics and donor/prospect meeting plans. Uses discretion and good judgment in all communications, both written and oral.
Participates in planning logistics for campus visits and events, and either independently or as part of a team, staffs events that potentially involve high-level leadership and donors.


Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

Keywords: Beacon Hill Staffing Group, Cranston , Executive Assistant, Other , Cambridge, Rhode Island